Organization and Management
Project or Feasibility reports
(Written by N. R. Jayaraman)
In every Organization whenever new venture is taken up either inside the existing campus or building or in a separate building as expansion programme, first project report or feasibility reports on the proposed new activities will be compiled taking into consideration all aspects of work or activities involved in it.
Project reports communicate a project's background, proposed objectives, proposed methods used to achieve the objectives and the ultimate results of those efforts. The reports may be generated either by any expert managerial person or personnel from the Organization itself or got compiled by specialist firms engaged in such tasks.
For a running Organization compilation of the Project report involving new machineries and equipments and connected activities may not be as difficult as new project since much of the basic infrastructure facilities like building, water, electricity etc may be already available and only man power augmentation or realigning the manpower from one activity to another may have to be carefully studied. It does not mean that the task will be easier one, but when compared to the compilation of the reports for brand new Projects, the task may be easier.
Project reports are highly valuable and sensitive documents that explain and summarize the nature of activities proposed to be performed with creation of various departments, machineries, equipments, building, infrastructure facilities, manpower requirements and conclusions including that of financial implications. Based on such documents several rounds of meetings and consultations will be done, pros and cons analyzed and decisions taken. Though the process of writing a final project report may seem daunting, with the right kind of approach, it needn't be so. During compilation or simulation, the Report will be kept continuously updated or altered with new or additional information or analysis. Let us study the reporting requirements, deliverable etc concerning the setting up of a medium sized Organization with its general structure.
………..To be continued next week